Privacy & Data Protection Policy

1. Commitment to Donor & Visitor Privacy

Kamatchi Ammal Foundation (hereinafter referred to as "the Foundation", "Trust", "we", "us", or "our"), registered as a public charitable trust under Trust Registration No. 9/2026, established in February 2026 and headquartered at No. 7, Road, Perambai, Marie Oulgaret, Puducherry, Villianur, Tamil Nadu 605009, India, is staunchly committed to safeguarding the personal information and privacy of our donors, volunteers, beneficiaries, and site visitors.

We adhere strictly to India’s Digital Personal Data Protection Act (DPDP Act, 2023), the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, and international data stewardship guidelines.

2. Information We Collect

We only collect personal information that is voluntarily provided or strictly required for statutory non-profit recordkeeping:

• Donor Information for 80G Tax Certificates: Full Legal Name, Permanent Account Number (PAN), Email Address, Contact Phone/WhatsApp number, and Postal Address as required under Section 80G and Rule 18AB of the Indian Income Tax Rules.
• Volunteer & Beneficiary Applications: Contact details, location, skills, educational qualifications, and availability preferences.
• Technical Metadata: Standard anonymized logs including IP address, browser type, device information, and referral URLs to ensure website security and diagnose server errors.

3. Purpose and Legal Basis for Processing

Your data is processed strictly for the following legitimate non-profit purposes:

• Issuing statutory digital 80G Donation Receipts and annual Form 10BE filing with the Income Tax Department of India.
• Communicating project updates, transparent impact reports, and field activity disclosures.
• Coordinating volunteer drives and responding to public inquiries or grievance requests.
• Preventing fraudulent transactions and upholding legal compliance with financial authorities.

4. Absolute Non-Disclosure & Zero Data Sale Guarantee

We do NOT sell, rent, trade, lease, or monetize your personal or financial data to any commercial third party, marketing agency, or external entity under any circumstances.

Data is disclosed solely to authorized regulatory authorities (such as the Income Tax Department of India for tax exemptions) or trusted operational service providers under strict Non-Disclosure Agreements (such as chartered accountants and secure cloud hosts).

5. Security & Data Retention

We employ industry-standard encryption protocols (TLS/SSL 256-bit encryption), restricted access controls, and firewall defenses to prevent unauthorized disclosure, alteration, or theft of personal information. Financial records related to donations are retained for the statutory period mandated by Indian tax and trust laws (minimum 7 fiscal years).

6. Your Rights

You have the right to request access to the personal data we hold about you, request corrections to erroneous records, or withdraw non-statutory consent at any time by contacting our Grievance Desk.